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Royal College of Physicians and Surgeons of Canada

As a national, non-profit organization, the Royal College speaks for more than 50,000 medical and surgical specialists and resident affiliates. The mission of the Royal College is to improve the health and care of Canadians by leading in medical education, professional standards, physician competence and continuous enhancement of the health system. Located in Ottawa, Royal College is a stimulating and professional work environment.

Position:  Administrative Assistant

Region:  Ottawa


Do you thrive on organizing the day-to-day activities of Leaders? Are you someone who takes pride in offering quality support in a high-volume environment? Does the idea of supporting a team of motivated staff attract you? If yes, this role is for you!

Position Summary
Under the direction of the Manager, Royal College Services Centre (RCSC), you will provide exceptional administrative/coordination support to the Manager, Associate Director and team members. You will be instrumental in maintaining calendars; scheduling appointments and arranging meetings; screening calls and responding to inquiries; drafting correspondence letters; making travel arrangements; meeting support including preparation of agendas/minutes; and upholding files and contact lists/databases.

You will support RCSC staff in administrative duties related to all RCSC portfolios, including address changes, mailings, correspondence preparation, data entry, generating standardized reports and monitoring the Unit inbox. You will provide administrative support to membership committees and working groups by booking travel, supporting meeting logistics, and processing expense for Membership Unit volunteers. In addition, you will provide administrative support of ongoing membership programs, including the Volunteer Engagement Program and Fellowship Affairs initiatives.

In addition to taking on the full responsibility of certain portfolios such as the insignia collection, you will assist the Grants Administrator during peak times and assist with the volunteer recruitment and onboarding process for all Membership Unit committees.

You come to us with:

  • College diploma or certificate in Business Administration, Office Administration or related field,
  • Three years’ related experience providing administrative support to individuals and teams, preferably in a medical or educational environment,
  • Ability to work in an environment with minimal direction, proactively seeking additional information when needed,
  • Sound discretion and judgement coupled with tact and diplomacy,
  • High motivation, organizational skills and aptitude to meet deadlines,
  • Proven talent to compose correspondence, letters including strong attention to detail, high level of accuracy and proofreading aptitudes,
  • High level of proficiency in the use of the Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Visio, and database applications.
  • Bilingualism (English and French) is required.

Salary:  To be discussed

Terms of Employment:  Full-time

Deadline for Application:  Wednesday, October 25, 2017

How to Apply:  

To apply, please forward your résumé, covering letter and salary expectations by October 25, 2017 to

To ensure the hiring committee reviews your application, quote posting JD738, last name, first name in the email subject line.

Interviews and skill assessments for the selected candidates: November 8-15, 2017.

We sincerely thank all applicants for their interest; however will only contact those under consideration.

Royal College is committed to building an inclusive and accessible learning and working environment. We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this commitment, the Royal College will make appropriate accommodations available. As required, please inform People Services of the nature of any accommodation(s) that you may require to ensure your equal participation.

Location:  Ottawa

Profession Type:  Administrative and Clerical

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